HOW TO SEARCH
You can search for case records using the public access website. If you wish to perform a search, follow the steps below:
1. Select the appropriate area that you would like to search from the search menu. The different search areas include the following:
· Criminal Case Records
· Probate Case Records
· Civil, Family Case Records
· Court Calendar
2. Select the search by option that you wish to perform the search by from the “Search By” drop down menu. If you are on the Criminal Case Records, Probate Case Records or the Civil, Family Case Records screen you will have the following options:
If you are on the Court Calendar screen you will have the following options:
· Judicial Officer
· Party or Defendant Name
3. The search parameters displayed will be based on the option you selected in the “Search By” field. Enter the information that you wish to search for in the parameters listed.
4. After you enter the information you wish to search for in the search parameters, click the Search button. This will take you to the Search Results screen.
5. To view the case information, click on the case number hyperlink on the Search Results screen (located on the left side of the screen).
6. To view the documents on the case, click on the case number hyperlink on the Register of Actions screen (located at the top of the screen).
When searching for case record, certain fields will be required fields. These fields will require you to enter a value in that field in order to perform a search successfully. The required fields can be identified with a red “+” symbol. In addition to the red “+” symbol, these fields will have bold, red labels to help you easily identify which fields are required.
HOW TO VIEW IMAGES
Images are stored as TIFF files.
To view documents stored as TIFF files (*.tiff extension) on this website, you must set your default viewer. The following outlines the steps necessary to establish a default viewer for TIFF files:
Windows Vista or Windows 7 Operating Systems
· Click the Start button.
· Choose Default Programs.
· Set your default programs or Associate a file type or protocol with a program.
Additional information can be found at either of the following two links:
Windows XP Operating System
· Click Start, Programs, Accessories, and then Windows Explorer.
· In Windows Explorer, select Tools, and then Folder Options.
· Click the File Types tab.
· Select the TIFF extension and click Change button.
o If a TIFF extension is not present click New button to add it to the listing.
· Select Windows Imaging, Microsoft Office Document Imaging, Window Picture and Fax Viewer or another program of your choosing that can display multipage TIFFs and click OK.
Additional information can be found at http://support.microsoft.com/kb/307859
· Open Safari and navigate to the desired document.
· Right Click onto the document link (control + click).
· Choose Save Linked File to “Downloads”; the complete TIFF document is then saved to the “Downloads” folder.
· Once saved, select the desired downloaded image to display the contents.
Example: Original Petition [3 Pages]
If you do not have all of the information you need to search for case records, there are a few tools that might help you perform your search successfully. These tools are listed below:
· Soundex – The Soundex feature allows you to search for names that sound similar to the name you are searching for. For instance, the system will return an individual with the last name of “Smythe” even though you performed a search for an individual with the last name of “Smith” because it sounds similar. To use the Soundex feature, simply check the “Use Soundex” checkbox when entering you search parameters.
· Wildcard – The Wildcard feature will allow you to search for incomplete names and case numbers in the system. This tool is helpful for when you may not know the entire case number or may not know how to correctly spell the individual’s name. For instance, you may be searching for an individual with the last name of “Gonzales” but may not know if the individual spells “Gonzales” with a “z” or a “s” at the end of their name. This would be a good time to use the Wildcard tool. By performing a search for the last name of “Gonzale*”, the system will pull in all the last names that begin with “Gonzale” regardless of what the last name ends with. This means that it will pull in both “Gonzales” and “Gonzalez”. To use the Wildcard feature, simple put an “*” at the end of the name or case number in which you are unsure of.
There are a few restrictions when using these helpful search tools. These restrictions are listed below:
1. You can not use the Wildcard feature and the Soundex feature at the same time.
2. You must have at least 1 character in the first name before using the Wildcard feature on a First Name.
3. You must have at least 1 character in the last name before using the Wildcard feature on a Last Name.
4. You must have at least 4 characters (other than dashes) before using the Wildcard feature on a Case Number or Cross Reference Number.
AFTER YOU SEARCH
After you search for a case record, you can continue to perform additional searches. If you wish to perform additional searches you can use the hyperlinks located in the black header. These hyperlinks include the following:
· Logout – Clicking this hyperlink will log you out of the public access website
· Search Menu – Clicking this hyperlink will bring you back to the Search Menu screen
· New Search – Clicking this hyperlink will allow you to perform an additional search in the same search area you are currently in
· Back – Clicking this hyperlink will bring you back to the previous screen you were on
· Help – Clicking this hyperlink will launch the Public Access Help dialog
Q: After I click on the link, why am I asked to select a program to view the file?
A: Your computer does not have a program that can view *.tif files. A .tif viewer is necessary to view these images.
Q: What does the red “W” icon next to the case number mean?
A: The red “W” icon means that there is an active warrant(s) for an individual on that case record.
Q: How do I use the Soundex feature?
A: Check the “Use Soundex” checkbox when entering your search parameters.
Q: How do I use the Wildcard feature?
A: Place a * at the area of the Case Number, Cross Reference Number, First Name or Last Name field in which you do not know the remaining information.